UABOS TURKEY LN: Administrative Assistant

Title:

UABOS TURKEY LN: Administrative Assistant

Belong, Connect, Grow, with KBR!

Program Summary

KBR supports the operational needs of U.S. armed forces at Morón Air Base in Spain and several bases in Turkey. Our services ensure smooth operations, allowing Air Force and government personnel to focus on their missions. We provide program management, civil engineering, morale, welfare, and recreation support, among other essential services. Awarded by the Air Force Installation Contracting Center, our contract spans a five-year base period with three one-year options, reflecting our commitment to excellence and operational support.

Job Summary

Administrative Assistant responsibilities include the coordination of department assistants and support staff engaged in routine office activities such as compliance documentation, accounting, auditing, personnel benefits and support, and delegated administrative duties from the Chief of Operations. The position requires a comprehensive comprehension of departmental procedures and operations. In accordance with the objectives of the department, the Administrative Assistant is required to establish inter-office procedures that are both effective and efficient. Working necessitates the exercise of autonomous discernment and the capacity to make judicious choices. The Administrative Assistant must have the ability to communicate effectively and plainly in both written and verbal formats, as well as interact favorably with the public, participating government agencies, and other personnel. The position demands the capacity to conduct independent research and produce assigned correspondence and reports. Work is executed with a significant degree of autonomy while being generally supervised. Participate in innovative initiatives with our team where you can effect change and advance your career.

Roles and Responsibilities

• Prepares correspondence, reports, spreadsheets, and various documents using Microsoft Office, Outlook, Word, Excel, PowerPoint, Publisher, Teams, etc.
• Assemble necessary documentation, process reports, respond to inquiries, and conduct routine correspondence.
• Be accountable to the KBR Chief of Operations, track and schedules meetings, and relay and organize communications for the KBR Chief of Operations.
• Disseminate routine and general information pertaining to the policies and procedures of KBR Civil Engineering (CE) operations.
• Provide responses to inquiries and information requests, or assist in directing individuals to the relevant office, department, or personnel.
• Order and maintain an inventory of CE Operations office supplies.
• Maintain office equipment and, when required, arrange for its repair.
• Coordinate operations with CE Operation supervisors, external departments, and the United States Government ensuring the coordination of travel arrangements and the preparation of meeting facilities.
• Attend meetings, record minutes, and, if required, transcribe, or translate.
• Oversee the coordination and processing of agenda preparation.
• Supervise and record activities taking place within their designated department to verify adherence to relevant organizational policies and protocols.
• Compile and modify information regarding company vehicles using data input in a variety of manual and electronic files, logs, and records. Inform Fleet Management of any scheduled maintenance or incidents that may occur.
• Serve as the liaison between the KBR CE and Vehicle Management.
• Maintain records of maintenance, usage, and fueling of vehicles assigned to KBR CE.
• Ensure that vehicles are always ready to support service members in fulfilling their mission.
• Perform other tasks as required.
• Communicate with coworkers, customers and outside agencies via telephone, computer, and in-person.

Basic Qualifications

• Bachelor’s degree or higher.
• Fluent in Reading, Writing, Speaking and Comprehending English (Level 3).
• Have a minimum “B” class driver’s license.
• All male candidates must have completed military service.
• Should have experience in bookkeeping, data entry, scheduling, and coordination of meetings and site visits.

Preferred Qualifications

• Experience with U.S. Air Force’s document tracking systems.
• Minimum 2 years’ experience in administrative assistance and performed administrative duties.

KBR Benefits

Local Nationals (LN) personnel will receive benefits in accordance with the collective labor agreement (CLA) within the appropriate country location where they reside. KBR supports career advancement through professional training and development.

Inclusion and Diversity at KBR

At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of team’s philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient.

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