Contracts Management Specialist (IT)

Company Description

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company that provides a wide range of branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. Our products and solutions include labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and a variety of products and solutions that enhance branded packaging and carry or display information that improves the customer experience. Serving an array of industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 34,000 employees in more than 50 countries. Our reported sales in 2023 were $8.4 billion. Learn more at www.averydennison.com.

Job Description

The IT Contracts Management Specialist will be a member of Avery Dennison’s global IT Sourcing and Vendor Management (ITSVM) Shared Services team. You will work with stakeholders in the Americas, Europe and Asia Pacific regions, and your primary focus will be on strategic sourcing, contract negotiations, contract drafting, and providing support to IT Sourcing Managers. You will work on all types of IT contracts, including cloud, software, hardware, IT professional services, IT staffing, and telecom. Additionally you will support the department’s vendor management program and the team’s strategic initiatives. You will be known as a subject matter expert and will excel at building strong relationships with internal stakeholders as well as IT vendors.

Primary Responsibilities:

Strategizes, develops, and is accountable for managing assigned projects to meet business needs

Balances time between daily operation activities and assigned strategic projects, with work performed without appreciable direction

Supports operational improvements for ITSVM 

Partners with Avery Dennison stakeholders globally, and works cross-functionally and cross-regionally with operational teams and other key stakeholders globally

Manages assigned projects, engaging as the subject matter expert, providing consultation to key stakeholders, and identifying optimization / consolidation opportunities

Partners with and supports IT Sourcing Managers and the Vendor Management Program

Communicates effectively with vendors, stakeholders, internal reviewers, and finance teams 

Delivers high-value, global IT sourcing strategies, including: market analysis/benchmarking, vendor evaluation/selection (e.g. RFx, due diligence, Q&A, scoring), cost forecasts, and negotiation strategy (including leveraging global capability and scale)

Negotiates contracts, drafts commercial terms, facilitates contract approvals, and creates and/or approves order documentation (SOWs, POs, Requisitions, etc). 

Responsible for post-execution contract management, including: maintaining the contract system of record, providing proactive renewal/obligation notifications, analyzing problem areas, and helping resolve disputes

Supports the deployment of consistent vendor management processes, including: 

Leading annual executive reviews for assigned vendors, monitoring and reporting on vendor performance in the areas that include: cost and contracting, financial management, people, delivery and support, partnership, and innovation

Collecting, consolidating and communicating detailed summaries of vendor results to multiple constituents on vendor performance and relationships

Identifying opportunities for vendor innovation and relationship management improvement

Provides administrative support, such as tracking, reporting, data entry, scheduling, and other tasks as needed to support the ITSVM team. 

Performs ad hoc duties as requested

Qualifications

• A minimum of 3 years of experience in IT sourcing and vendor management with personal accountability for strategic sourcing, drafting/negotiating IT contracts, and an understanding of related procurement practices, processes and industry trends is required. 6+ years of work experience in related fields is preferred.
• Responsible, takes initiative, well-organized, detail-oriented, and able to work independently
• Understanding of enterprise IT operations
• Solid written and oral communication skills, including presentation skills, with the ability to be an advisor to stakeholders, communicate effectively with vendors, and build strong, sustainable relationships. 
• Strong project and process management skills, with the ability to handle multiple vendors, projects and a wide range of tasks
• Has a sense of accountability and business partnership. Team player with ability to collaborate with others inside and outside of immediate team
• Willingness to travel as required, an estimated 10%
• Education: Bachelor’s degree in business, or technology. MBA or JD degree preferred

Additional Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

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