Reporting to your Senior PM you will be responsible for the day to day project management and support for specific programmes of work.
Support Senior PM to create Scope of Works for all programmes.
Support Design Lead and Senior PM to plan and manage project timelines, track budgets and cross charges (if applicable), schedule reviews/feedback and milestone meetings.
Manage day to day resourcing and manage the resource tracker for projects, freelancers and artwork/production.
Support Senior PM to generate monthly contractor forecast based on agreed project priorities. Track and report weekly.
Ensure contractors are at full capacity. Ensure tracker is up to date and anticipate any capacity issues.
Flag overspend or additional budget requirements to Design Leads and marketing partners promptly.
Keep full track of all your live projects and be able to give a full account of the status of each project at any given time.
Be flexible and able to co-ordinate multiple projects in a fast-paced environment, be self-motivated, efficient, and highly organised.
Budget & Finance.
Attending weekly budget reconciliation meetings.
Manage project budgets, cross charges and reconciliations.
Update Mondays.com AOP figures/ratecard for reporting.
Track Yuno Juno Invoices and spend and report monthly.
People Management
Build relationships with key contacts across the business and be consistent point of contact for your projects/brands.
Responsible for regular communication between internal and cross functional teams.
Participate in monthly Global Ops meetings and grow understanding of Global Project Management ways of workings, tools and capabilities.
Support Production by creating clear productions briefs, including SKU’S lists, master artwork templates and release timings.
Partner with Production to manage the artwork process, including proofreading and artworks checks prior to artwork release.
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Project Management tools
Manage and maintain projects on Mondays.com, complete budget figures for monthly & quarterly reporting and coordinate design share outs when required.
Set up/train freelancers on Mondays.com for timekeeping.
Create freelancer bookings on YunoJuno including IR35 assessments, manage and approve YunoJuno timesheets for freelancers.
Qualifications
To be an effective project manager in the Design and Innovation centre, you need to be a specialist in the following areas:
In depth understanding of the design process, and experience managing brand design projects for FMCG clients.
Minimum revelant experience of 2 – 4 years
Advance level of English
Strong technical knowledge of the print production process for packaging and point of sale.
Ability to manage multiple large scale projects; managing priorities, showing agile and flexible thinking in response to complex project demands.
Natural, empathetic and timely communicator, managing the flow of information both upward and downward internally and to outside agencies.
Anticipating potential challenges to projects and proposing solutions in advance of an issue becoming a crisis.
A strong desire to control every aspect of project planning; from design objectives and outcomes, timeplans and milestones, to financial forecasting and budget control.
Meticulous attention to detail when writing briefs, meeting reports, project updates and presentations.