Executive Administrative Assistant at IBM in Istanbul, Turkey

Introduction

At IBM, work is more than a job – it’s a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you’ve never thought possible. Are you ready to lead in this new era of technology and solve some of the world’s most challenging problems? If so, lets talk.

Your Role and Responsibilities

We are seeking an Executive Administrative Assistant to provide comprehensive support to our Country General Manager and board members. This role involves managing various administrative tasks efficiently to ensure smooth operations within a dynamic environment.

Responsibilities:

• Efficient time management for the Country General Manager and board members.

• Coordination of meetings spanning multiple countries and time zones.

• Booking meeting rooms, technical equipment, and catering services.

• Organizing national and international conference calls.

• Detailed planning and arrangement of travel logistics.

• Facilitating visa letters for travel as needed.

• Preparation and creation of meeting agendas, event plans, and workshop schedules.

• Handling travel expenses and accounting.

• Managing email correspondence for supported management.

• Overseeing events and workshops.

• Editing and preparing presentations.

• Providing coverage for colleagues during absences.

Required Technical and Professional Expertise

This role is suitable for candidates who possess:

• High school diploma or equivalent with minimum of 3 years of experience in administrative roles.

• And/or recent university graduates interested in developing their career at IBM.

• Prior experience as an assistant, preferably within an international company, demonstrating excellent organizational and communication skills. Alternatively, university graduates with an interest in administration/business and operations are encouraged to apply.

• Fluent proficiency in Turkish and English (spoken and written) for daily communication.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, and internet usage.

Personal Qualities:

• Adaptability to frequently changing situations.

• Strong team orientation, capable of collaborating effectively in groups and providing support in standby situations.

• Effective communication skills.

• Passion for the business with a dynamic attitude.

• Proactive work ethic with the ability to manage multiple tasks simultaneously.

• Willingness to work within defined processes.

• Self-reliance to manage standby situations and provide seamless support.

• Ability to work well under pressure.

• Strong organizational skills with clear prioritization abilities.

• Interest in working in an innovative and evolving environment.

• Punctuality and timeliness in all duties.

Join our team and be part of a dynamic environment where your skills and talents are valued in supporting our leadership team. Apply now to embark on an exciting career journey with IBM.

Preferred Technical and Professional Expertise

Please refer to JD

About Business UnitIBM Corporate Headquarters (CHQ) team represents a variety of functions such as marketing, finance, legal, operations, HR, and more, all working together to solve some of the world’s most complex problems, help our clients achieve success and build collaborative work environments for IBMers.

Your Life @ IBMIn a world where technology never stands still, we understand that, dedication to our clients success, innovation that matters, and trust and personal responsibility in all our relationships, lives in what we do as IBMers as we strive to be the catalyst that makes the world work better.

Being an IBMer means you’ll be able to learn and develop yourself and your career, you’ll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.

Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.

Are you ready to be an IBMer?

About IBMIBM’s greatest invention is the IBMer. We believe that through the application of intelligence, reason and science, we can improve business, society and the human condition, bringing the power of an open hybrid cloud and AI strategy to life for our clients and partners around the world.Restlessly reinventing since 1911, we are not only one of the largest corporate organizations in the world, we’re also one of the biggest technology and consulting employers, with many of the Fortune 50 companies relying on the IBM Cloud to run their business. At IBM, we pride ourselves on being an early adopter of artificial intelligence, quantum computing and blockchain. Now it’s time for you to join us on our journey to being a responsible technology innovator and a force for good in the world.

Location StatementFor additional information about location requirements, please discuss with the recruiter following submission of your application.

Being You @ IBMIBM is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, caste, genetics, pregnancy, disability, neurodivergence, age, veteran status, or other characteristics. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.