Executive assistant

Our Purpose

We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better business results.

Title and Summary

Executive assistant

This position reports directly to the CIS and Ukraine and Moldova Clusters leads, providing independent and dedicated administrative support to them, in order to execute the organization’s operational goals and strategic initiatives.

Role:

• Independently perform general administrative duties to support in day-to-day operations in areas such as:
• telephone coverage, ensuring all calls are promptly answered in a professional manner and that all messages are recorded and forwarded promptly
• calendar management, ensuring that meetings are scheduled in a timely manner, taking into account different time zones and operational hours. This includes planning periodic senior management meetings at regional, divisional and functional levels.
• complex travel arrangements which involve coordination with internal and external parties and at short notice
• expense reporting
• screening and managing correspondence where appropriate and required
• taking and distributing meeting minutes as and when required
• general administrative duties including vendor management and maintaining records
• Support in participation in staff meetings, senior leadership regional and global team meetings, external Conferences. This includes but is not limited to the preparation of meeting materials, providing logistical meeting support (travel for the jobholder may be required), coordinating with suppliers/vendors for meetings, taking notes and following up on action items related to such meetings where relevant.
• Prepare correspondence; memoranda; reports; presentations or other assigned documentation in specified technical platforms, if required.
• Administer programs; projects or processes; and maintain spreadsheets or databases to monitor information.
• May research special topics as assigned.
• Serve as administrative liaison with others within and outside the company.
• Develop and produce reports as assigned.
• May monitor and coordinate work of other employees or temporary staff.

All About You:

• Extensive administrative experience in a corporate environment interfacing with executive level management, senior customers and board members
• Experience in organizing senior management meetings in off-site venues and/or overseas locations
• Strong sense of urgency and keen attention to detail, with a passion for excellence and delivery
• Strong communication skills, with exposure to interactions with senior management

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.

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