Finance Assistant

Vacancy Notice Number:	VN#TR/2024/29
Position Title:	Finance Assistant
Duty Station:	Ankara – Türkiye
Classification:	One Year Fixed Term Contract (G4)- with possible extension
Eligibility:	Turkish Nationals
Deadline of Applications:	22 March 2024
Number of People to be hired	1
Category:	Internal & External

General Functions:

Under the overall supervision of the Senior Finance Officer in Ankara, and administrative supervision of the Head of Sub-Office in Izmir, in close coordination with the Resource Management Unit in Ankara, the incumbent will be responsible in providing finance and treasury support services in the sub-office, ensuring adherence to relevant IOM financial and travel policies.

Major Duties and Responsibilities:

Treasury

Cash

1. Perform the duties of Cash Custodian, safekeeping funds and ensuring proper use of the fund.
2. Prepare Office Funding Request, forecasting as accurate as possible the funding needs of the sub-office and related sub-offices.
3. Review Petty Cash Claim and/or Request for Payment (RfP) for propriety of supporting documents, ensuring mathematical calculations and provided project code are correct.
4. Execute cash disbursements for all duly approved Petty Cash Claim and/or Request for Payment.
5. Record cash receipts from customers related to self-payer projects.
6. Maintain Cashbooks in the accounting system, recording all transactions on timely basis, and performing periodic reconciliation of balances per Cashbooks with cash on hand.
7. Generate Cash Journals and, together with the Cash Certificates, submit to Resource Management Unit (RMU) in Ankara at the close of each month.

Finance

1. Review staff vendor accounts and vendor balances for long-outstanding balances, aiming to clear or obtain pertinent justification.
2. Administer Office Phone Billing module in IOM Turkey portal, ensuring staff members identify private phone calls and pay to IOM.
3. Perform any other duties as may be assigned.

Required Qualifications:

Education:

• University degree in Business Administration, Management, Finance, Accounting, or related field from an accredited academic institution, with two years of relevant professional experience; or
• Completed High school degree from an accredited academic institution, with four years of relevant professional experience.

Experience:

• Experience in accounting, finance, banking and treasury.
• Experience in providing program and administrative support.

Languages:

• Fluency in English and Turkish is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity:

Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency:

Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism:

Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering Results: Produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

This is a local position and applications from candidates for non-Turkish citizens holding a valid residence permit residing in Türkiye might be considered.

How to Apply:

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating  name of the position applied with its VN number in the subject line of the e-mail to iomtrjobs@iom.int or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sok. No:24 06610, Çankaya, Ankara Türkiye by the end of  22 March 2024.

Please note that only shortlisted candidates will be contacted.