Finance Assistant G5 – Ankara (832066)

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“WFP encourages female candidates and people with disabilities to apply.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees. It encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and expression, sexual orientation, religion or belief, HIV status, or disability”.

ABOUT WFP

Assisting more than 160 million people in 123 countries and territories each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies partnering with governments, and providing common services that allow the entire humanitarian community to save lives in emergencies and build the resilience of food insecure people and communities. As the international community has committed to ending hunger and achieving food security and improved nutrition by 2030, one in nine people worldwide still does not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. WFP Turkiye provided humanitarian assistance to nearly 1.6 million vulnerable persons in 2023 through in-kind and cash-based transfers. Our beneficiaries remain at the very heart of everything we do in Turkiye. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. 

TERMS AND CONDITIONS

JOB TITLE: Finance Assistant 

TYPE AND LEVEL OF CONTRACT: Fixed Term – G5 

UNIT/DIVISON: Finance 

DUTY STATION: Ankara, Turkiye

DURATION: one year

TYPE OF VA: Internal & External

DATE OF OPENING: 30 April 2024

DATE OF CLOSING: 14 May 2024

WHY TO WORK IN WFP

SAVING & CHANGING LIVES ❤

Make a difference, and the world will notice.

We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY ????

Build bridges that unite people across the world.

Being part of a global, diverse, and multicultural community like WFP, will continuously expose you to new ideas and perspectives.

How we deliver our mission in a deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels. 

UNLIMITED POSSIBILITIES ????

Unlock possibilities you never thought you’d find.

WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE ⭐

Reach beyond yourself and discover your true potential.

WFP offers the kind of life-changing experiences you’re unlikely to find in many other organizations.

Join us to make a difference.

Watch this video to learn more about WFP; the 2020 NOBEL PEACE PRIZE LAUREATE!!

Link: https://www.linkedin.com/posts/world-food-programme_thankyou-nobelpeaceprize-activity-6721012515532234752-RRa6/

Follow @WFP_Careers on Twitter

JOB PURPOSE

To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources. 

ORGANIZATIONAL CONTEXT

Türkiye hosts the highest number of refugees in the world – 3.7 million people. Around 63,000 of the most vulnerable of them live in eight camps in the southeast, while the majority live in cities and villages throughout the country. The Government of Türkiye has demonstrated leadership and generosity in hosting this large number for close to a decade. Since June 2014, a temporary protection regime has granted Syrian refugees access to basic services such as healthcare and education. Asylum seekers from other countries continue to benefit from International Protection status. WFP re-established a presence in Türkiye in 2012, in response to the Syria crisis and transitioned its programmes from basic needs assistance to livelihood support as the needs of the target population evolved. WFP Türkiye’s Country Strategic Plan (CSP 2023-2025) seeks to continue assisting refugees in camps, provide services to humanitarian and development partners, and implement sustainable livelihood programming to build the self-reliance of vulnerable Turks and refugees alike. The CSP has been revised to integrate the recovery efforts following the devastating earthquakes of February 2023, focusing on restoring and revitalizing the food value chain in the earthquake-affected regions. 

The job holder reports to the Finance Officer or the designate. At this level, the job holder is expected to take responsibility for the completion of a range of finance/budget-related processes and activities requiring some interpretation of standard guidelines/practices. 

KEY ACCOUNTABILITIES (not all-inclusive)

Within the assigned unit and delegated authority, the Finance Assistant will be responsible for the following duties: 

1. Assist in providing procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.
2. Monitor monthly expenditure forecasts and provide expenditure reports to facilitate informed decision-making.
3. Monitor the bank accounts and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
4. Monitor and analyze TRC operational advance and follow up with programme colleagues to clear it monthly.
5. Act as petty alternative cash cashier.
6. Verify travel claims related to Turkey PRFs, for accuracy and conformance with WFP finance rules and regulations; perform claim verifications against documentation to ensure proper authorizations; ensure timely posting of travel documents.
7. Assist in compiling information from various sources to prepare reports relating to budgets, accounting, finance, and compliance.
8. Retrieve, format, and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
9. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
10. Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants, and other supplier invoices are processed promptly.
11. Ensure timely recording and processing of invoices in WINGS and raise the LIVs for all kinds of payments
12. Other duties as assigned.

STANDARD MINIMUM QUALIFICATIONS

• Education: First University degree (recognized by https://www.whed.net/home.php) in Finance, Business Administration, Maths, Accounting, or related fields
• Experience: Minimum 5 years of experience in the related field
• Knowledge and Skills: Applies knowledge of financial and accounting principles and practices to ensure compliance, applicable procedures, and accounting standards, problem-solving skills, the ability to work in a team, a strong work ethic, analytical and quantitative skills, and communication skills.
• Language: Excellent written and oral communication skills in Turkish and English

WFP LEADERSHIP FRAMEWORK

Leads by Example with Integrity 

Upholds WFP values, principles, and Standards

Demonstrates the WFP values, Principles and Standards 

Respect Others and value diversity 

Values diversity using respectful and inclusive language 

Stays Focused and calm under pressure

Stays focused and calm when under pressure

Demonstrates humility and a willingness to learn

Shows humility and a willingness to learn and share knowledge, seeking and acting feedback, and taking up opportunities to develop

Drives Results and Delivers on commitments 

Delivers results for maximum impact

is accountable for the delivery of results 

Delegates appropriately

Seeks guidance and support where needed 

Adapts readily to change 

Adapts readily to change and adjusting work as needed

Fosters inclusive and collaborative

is inclusive and collaborative 

Promotes teamwork by sharing ideas and openly raising issues 

Gives timely and constructive feedback 

Gives timely and constructive feedback to others 

Builds and shares new perspectives 

Listens attentively to others and shares view 

Applies Strategic thinking 

Communicates and fulfils WFP’s vision

Embraces WFP’s vision

Embraces curiosity and new ways of doing things 

Shows curiosity and implements new ways of doing things when relevant 

Analyses and evaluates data

Gathers data and shares knowledge to inform team activities 

Considers the impact of decisions

Asks questions to understand the impact of decisions for their objectives 

Builds and Maintain sustainable partnership

Builds Partnerships

Acts Professionally with external partners 

Collaborates to deliver common objectives 

work together with partners to deliver common goals 

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Final WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees. It encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and expression, sexual orientation, religion or belief, HIV status, or disability.

Qualified Female candidates and Individuals with disabilities are especially encouraged to apply.

WFP is committed to an accessible, inclusive recruitment process. Please contact us at global.inclusion@wfp.org to advise us of any disability-related reasonable accommodation or accessibility requests you may have. A member of the reasonable accommodation team will contact you to discuss your needs. This email is only to be used for any disability-related accessibility requirements, and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation, abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any payment requests should be refused and reported to local law enforcement authorities for appropriate action.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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