Producer, Food + Beverage Experiences

Company Description

Ideas Change Everything.

We believe this to our core. And we’re proud to play a role in discovering, debating and sharing the best of them. 

TED is devoted to curiosity, reason, wonder and the pursuit of knowledge — without an agenda. We welcome all who seek a deeper understanding of the world and connection with others, and we invite everyone to engage with ideas and activate them in your community.

Job Description

You bring significant expertise and experience in the hospitality and events industries. Known for your curiosity, creativity, and passion for excellence, you thrive on innovation and delivering exceptional results. With strong connections in the food and beverage or events industries, you excel at managing multiple stakeholders simultaneously.

Highly detail-oriented and organized, you can juggle competing priorities with calm precision. You’re energetic, eager to embrace new challenges, and excited to explore creative projects while safeguarding TED’s brand integrity.

In this role, you’ll coordinate a wide range of food and beverage experiences—from curating food truck offerings to collaborating with local coffee roasters, smoothie vendors, and other culinary partners to deliver unique, custom experiences to TED events.

The ideal candidate combines impeccable organizational skills with a strong vision for the bigger picture, making you an invaluable contributor to the TED team.

This is a contract position from January to May 2025 with a budget between $28 – $34 /hour CAN.

RESPONSIBILITIES

• Design and execute unique, one-of-a-kind experiences, including securing and overseeing food and beverage in-kind partners and vendors (e.g., coffee, tea, juice bars, food trucks, and innovative exhibits).
• Develop and implement creative food and beverage concepts for parties and events.
• Oversee all aspects of vendor relationships, including research + development, contract negotiations, quality control, change management, invoicing, and daily communication.
• Work within Vancouver Coastal Health parameters and ensure compliance throughout the planning and execution phases.
• Maintain accurate and consistent tracking, data entry, and updates within a bespoke online management system.
• Ensure all internal and external communications align with TED’s branding and identity guidelines.
• Act as a subject matter expert in events and food and beverage, providing strategic direction and insights through the lens of TED’s brand and values.
• Collaborate across teams and contribute as needed to ensure the success of the role and broader event goals.
• Handle sensitive information with confidentiality and professionalism.
• Maintain a flexible schedule, with availability for extended hours, evenings, and weekends during pre-conference and onsite phases.
• Oversee your program onsite in Vancouver during load-in, conference days and load-out.

WORKPLACE CONDITIONS

Physical: Repetitive movement of wrists, hands, and/or fingers

Mental/Visual: Concentrated mental and/or visual attention; work involves performing tasks to very close accuracy and quality specifications

Machines, Tools, Equipment, Electronic Devices, Computer Software, etc.:

Ability to use common office equipment such as telephone, computer and copier

Computer programs to include Mac programs, Google Docs, Airtable

Qualifications

QUALIFICATIONS / SKILLS

• Education & Experience: Degree or diploma in event management, hospitality, project management, or a related discipline—or equivalent professional experience.
• Event Management Expertise: Minimum of 3+ years of event management experience, or similar discipline, demonstrating increasing responsibility and leadership.
• Food & Beverage Planning: Extensive knowledge and hands-on experience in planning food and beverage for events of various scales, such as; hotels, off-site venues, convention centers, or restaurants.
• Certifications: FOODSAFE Level 1 certification is an asset.
• Communication Skills: Superior verbal and written communication abilities, paired with strong business acumen.
• Problem Solving: Exceptional analytical, strategic, and creative problem-solving skills, with a proactive, solution-oriented mindset.
• Performance Under Pressure: Thrives in high-pressure environments, adept at managing competing deadlines and juggling multiple projects with minimal supervision.
• Organization & Detail: Highly organized with a keen eye for detail.
• Technical Skills: Proficient in MS Office, MacOS, and Google Workspace.

Additional Information

Mission-oriented: You should have a strong belief in TED’s mission and values

WHY WORK FOR US

TED is a global community, welcoming people from every discipline and culture who seek a deeper understanding of the world. We believe passionately in the power of ideas to change attitudes, lives and, ultimately, the world. TED began in 1984 as a conference where Technology, Entertainment and Design converged, and today covers almost all topics — from science to business to global issues — in more than 100 languages. Everything we do is driven by this goal: How can we best spread great ideas?

If you’re excited about shaping the tools that power TED’s world class events and enabling teams across a truly mission-driven organization to deliver impact at scale, we’d love to hear from you!

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